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CGS 2100 VC Wk 7 Text Import and X Game Calculator Macro Excel Lab Report

CGS 2100 VC Wk 7 Text Import and X Game Calculator Macro Excel Lab Report

Question Description

Week 7: Lab Overview

Lab Overview


Your manager could not be happier with the help you’ve provided to all of those departments requesting Excel assistance within the resort. He is now very confident handing over complex tasks to your capable hands. This week he is requesting that you exercise some expert skills. It seems he has some data that needs to be imported and cleaned up so that it is useful to the resort. He has quite a list of tasks he needs done with this data. Once the data are presentable, the analysis needs to be summarized in a short memo and placed on the last sheet in the workbook.

Additionally, your manager has also heard that macros can be added to a worksheet. He wants to make the X Games calculator even more efficient and foolproof for all those using it.

Just like traversing a double black diamond slope, you have the Excel knowledge to maneuver all of these tasks with excellence. This lab is for experts only.


After completing the steps below, turn in one Excel 2016 workbook. Rename the workbook with your lastname_first initial_Week7_Lab. xlsx. Example: If your name were Jane Doe, your workbook would be Doe_J_Week7_Lab.xlsx.

Week 7 Grading Rubric

LAB 7 – Expert Tools
Step Task Points Possible Points Received Comments
1 Import and Organize Data
1a – b Import Data 5
1c -i Professional Clean up & Formatting 5
2 Create Macro for X Games Calculator
2a – l Create & Record Macro 6
3 Assign Macro
3a – f Draw Macro button 5
3g – i Associate Macro with button 5
4 Save Macro enabled file & Protect Calculator
4a, b Save as .xlsm file type 3
4c unlock user input cells 4
4d Associate Macro with button 4
5 Create a Documentation Sheet – Apply Watermark
5a-c Insert and create documentation sheet 4
5d-j Create watermark 4
6 Summarize and Prepare Memo
6a – d Summarize and write memo on last worksheet 10
Comment: What you learned from completing this Lab 5

Lab Resources

Microsoft Office: Excel 2016

Lab Steps


You will be using Microsoft Excel 2016 for this lab.

Be sure you have read the required chapter materials and reviewed the hands-on exercise videos located on the Lesson page before you begin the lab.

Please do not rely solely on the hands-on exercise videos to complete this week’s lab. The videos provide detailed examples walking you through the hands-on exercises. Applying the hands-on exercise examples will provide both practice and instruction of what to complete.

Begin: Open and Save

Download the spreadsheet Copy of Week_7_Lab_SRMR_StudentStart-1.xlsx

Download the spreadsheet Week 7 Lab – Import.txt. (Links to an external site.) You will be prompted to save the file. Click yes.

Note: If you are using the Remote Lab environment, you will need to follow the instructions for uploading the file. These instructions can be found on the Lab page when you click on the Lab icon on Course Resources.

To save the spreadsheet with a new file name,

  • open the workbook in Excel 2016; and
  • in Excel, click File and then Save As and rename it as lastname_first initial_Week7_Lab.xlsx (Jane Doe would save the file as Doe_J_Week7_Lab.xlsx).

Step 1: Import and Clean Up Text File

  1. Download starting student Excel file and the text file. Open the starting Excel file and navigate to Sheet1.
  2. Import the text file by using the Get External Data function on the Data Ribbon. When the Text Import Wizard displays, select My Data has headers and use a comma delimiter to organize the data.
  3. Insert a new column in between A and B and use the Text to Columns command to separate first and last name. Be sure to revise or add appropriate column names.
  4. Insert a column to the right of the HOME ADDRESS column and use a function to capitalize just the first letter in the address names. Then hide the original Address column.
  5. Insert two new columns in between City State Zip and the Unit column, and then use Text to Columns to separate these fields. Adjust column widths appropriately.
  6. On the right of the Agent column, add a column and use the Substitute function to replace “JG” with “Jesse Gonzales,” and then hide the original Agent column and display the full name.
  7. Add statistics to add up all sales, and then apply a 7% commission to calculate the Gonzales commission.
  8. Change the sheet name to Gonzales.
  9. Under Page Layout, select Themes and choose a business-like theme and possibly a color combination to apply professional formatting and column widths to all of this data using the image below as a guide.
Cleaned Up Import

Step 2: Create the Macro in the X Games Ticket Calculator

In this section, we will actually build a macro. A macro is simply a recording of every keystroke you perform while the Macro Recorder is turned on. You are quite simply automating keystrokes and building efficiency into your Excel file.

  1. Select the X Game Calc sheet.
  2. In order to have the Macro Tools available to you, you must have the Developer Tools. If you do not see the Developer Tab, click the File and select Options.
  3. Locate the Developer checkbox option in the Custom Ribbon tab in the Options menu, make sure it is checked, and then click OK.
  4. You will need to set the Macro Security level in order to develop Macro code. From the Developer Tab, click on Macro Security in the Code group. Check the Enable all macros and then click OK.
    Enable All Macros
  5. Remember, a macro records every keystroke you perform while the Macro Recorder is turned on. For this Macro, we will clear the values from the ticket type and ticket quantity cells in our X Game Calculator sheet. We will turn on the Macro Recorder, delete the data in Cells E4 and E6, and then turn the Macro Recorder off.
  6. Click the Record Macro button from the Developer Tab, Code group. The Macro Recorder dialog window will open.
  7. Macro Name: Provide a user-friendly name for this recording such as CalcWipe. Note: Do not use spaces in the name.
  8. Shortcut key: Designate a shortcut key the user can press to start the macro. Try using the letter w as your shortcut key. Note: Avoid using a shortcut commonly used in Windows applications, such as CTRL-C or CTRL-P. The macro shortcut will overwrite the Windows shortcut and your users will not understand why the key combination is not copying or pasting.
  9. Store: Store the macro in this Workbook. Note: It can be stored in the Personal Macro Workbook so it can be used by other applications. Macros for common actions such as printing a workbook can be stored in the personal workbook, but they will only be available on the computer on which they are stored.
  10. Description: Provide an explanation of the functionality of the macro. Use something such as Clear input cells for X Game Calculator. See image below.
    Record Macro
  11. When you click OK, the Macro Recording begins. Select Cell E4, press the Delete key, and then select Cell E6 and press the Delete key.
  12. Then turn the Macro Recorder off by clicking the Stop Recording button from the Macro group.

Step 3: View the Macro and Assign a Macro Button in the X Games Calculator Sheet

Behind the scenes, Excel has written a little Visual Basic for Applications (VBA) program, which you may access by clicking the Macros command.

  1. Select the Macro you just created, and then click the Edit button.
    Macro Name
  2. VBA will open with your code.
    VBA Code

    Sub CalcWipe()

    ‘ CalcWipe Macro
    ‘ Clear input cells for X Game Calculator.

    ‘ Keyboard Shortcut: Ctrl+w

    Range (“E4”).Select
    Range (“E6”).Select
    End Sub

  3. In later courses, you may learn more about programming; however, you can follow the code and see how it instructs Excel to select a range and clear its contents. Click the X in the top-right corner of this MS VBA screen to close macro editing and return to the Excel file.
  4. Begin to add a macro button to make it easy for users to run this code. Add a Button Shape to your application using the Insert Tab, Shapes.
    Add a Button Shape
  5. Draw the shape onto the application, using your mouse or drawing tool.
    Draw the Shape
  6. Add a text description to the button: “Clear calculator values!”
  7. Associate this button with the macro. Right-click on the shape and select Assign Macro from the menu.
    Associate Button With Macro
  8. Select CalcWipe and click OK to assign the macro to the button.
  9. To prepare to test the macro, provide input into cells E4 and E6 by selecting a ticket type in cell E4 and enter a quantity in cell E6 for starting values. Then test your macro by simply clicking the button. Did it clear the contents of your input cells? If yes, congratulations on creating your first macro. If no, please return to Step 2, Part E to build the macro again.

Step 4: Save the Macro-Enabled File and Turn on Protection in the X Games Calculator Sheet

  1. You will need to save this file as a macro-enabled workbook. Click the File tab and select Save As.
  2. Select Excel Macro-Enabled Workbook, which is also the .xlsm file type.
  3. By default, all cells in a worksheet are locked. This means that when the worksheet is protected, the users will not be able to enter or change data in those cells. We will protect the worksheet, but first we must unlock the user input cells. Select cells E4 and E6. Right-click and select Format Cells from the menu. In the Protection tab, uncheck the box labeled Locked.
  4. Protect the worksheet. From the Home Menu Cells group, select Format, Protection, Protect sheet. DO NOT add a password.
    Protect Sheet
  5. Remember to save the file as an .xlsm (Macro-enabled) file.

Step 5: Create a Documentation Sheet and Apply a Footer With Watermark Ski Image

Clean up the formatting of your Excel workbook, taking into account professional appearance.

The Minimum Requirement (per the Grading Rubric)

  1. Insert a new sheet into the workbook, name it Documentation, and move it to be the first sheet.
  2. As always, properly document all contents of the workbook on this sheet including names and brief descriptions of each sheet.
  3. Apply a business such as formatting to all of these cells.
  4. Create a watermark footer containing an experts-only ski image by first searching the Internet for an appropriate free image and save it. Use something such as the following.
    Experts Only
  5. Select Page Layout and then open the Page Setup window.
    Page Layout
  6. Select Custom Footer and then use the icon on the right side to insert the image saved above into the Center section of the Footer.
  7. Once the &[Picture] is displayed in the Center section, the Format Picture icon on the far right will be available. Click it.
  8. In the Format Picture pop-up window, select the Picture tab.
  9. Under the Image control section, select the drop-down option by Color and select Washout, and then click OK to accept it.
  10. Click Print Preview on the Page Setup window to view the results!
    Print Preview

Summit Ridge Mountain Resort
Text Import and X Game Calculator Macro

Author: Student Name
Date: 8/16/2018
Purpose: Utilize some of the “expert” features in Excel such as text importing, cell protection and macro generation.

Gonzales: Import results of the outstanding condo sales results for Jesse Gonzales
X Game Calc: The X Game Calculator sheet with a macro to automate the clearing on input cells

  1. IMPORTANT: Remember to save this file as a Macro-enabled workbook.

Step 6: Summarize and Write Memo

Return to the worksheet named Gonzales. The analysis on this worksheet needs to be summarized in a short memo. Here are some details and ideas about the memo to be written.

  1. The memo should be written to Jesse Gonzales. Your name should also be in the From portion of the memo.
  2. Include a summary of the analysis completed.
  3. Possible thoughts to include: target sales for new fiscal period, sales for new developments, sharing expertise with others in sales, and a thank you for good work.
  4. The memo needs to be written professionally and placed on the last sheet in the workbook. Name the last worksheet Memo.

How to Place an Order

  1. Clіck оn the Place оrder tab at the tоp menu оr “Order Nоw іcоn at the bоttоm, and a new page wіll appear wіth an оrder fоrm tо be fіlled.
  2. Fіll іn yоur paper’s іnfоrmatіоn and clіck “PRІCE CALCULATІОN” at the bоttоm tо calculate yоur оrder prіce.
  3. Fіll іn yоur paper’s academіc level, deadlіne and the requіred number оf pages frоm the drоp-dоwn menus.
  4. Clіck “FІNAL STEP” tо enter yоur regіstratіоn detaіls and get an accоunt wіth us fоr recоrd keepіng.
  5. Clіck оn “PRОCEED TО CHECKОUT” at the bоttоm оf the page.
  6. Frоm there, the payment sectіоns wіll shоw, fоllоw the guіded payment prоcess, and yоur оrder wіll be avaіlable fоr оur wrіtіng team tо wоrk оn іt.

Nоte, оnce lоgged іntо yоur accоunt; yоu can clіck оn the “Pendіng” buttоn at the left sіdebar tо navіgate, make changes, make payments, add іnstructіоns оr uplоad fіles fоr the оrder created. e.g., оnce lоgged іn, clіck оn “Pendіng” and a “pay” оptіоn wіll appear оn the far rіght оf the оrder yоu created, clіck оn pay then clіck оn the “Checkоut” оptіоn at the next page that appears, and yоu wіll be able tо cоmplete the payment.

Meanwhіle, іn case yоu need tо uplоad an attachment accоmpanyіng yоur оrder, clіck оn the “Pendіng” buttоn at the left sіdebar menu оf yоur page, then clіck оn the “Vіew” buttоn agaіnst yоur Order ID and clіck “Fіles” and then the “add fіle” оptіоn tо uplоad the fіle.

Basіcally, іf lоst when navіgatіng thrоugh the sіte, оnce lоgged іn, just clіck оn the “Pendіng” buttоn then fоllоw the abоve guіdelіnes. оtherwіse, cоntact suppоrt thrоugh оur chat at the bоttоm rіght cоrner


Payment Prоcess

By clіckіng ‘PRОCEED TО CHECKОUT’ yоu wіll be lоgged іn tо yоur accоunt autоmatіcally where yоu can vіew yоur оrder detaіls. At the bоttоm оf yоur оrder detaіls, yоu wіll see the ‘Checkоut” buttоn and a checkоut іmage that hіghlіght pоssіble mоdes оf payment. Clіck the checkоut buttоn, and іt wіll redіrect yоu tо a PayPal page frоm where yоu can chооse yоur payment оptіоn frоm the fоllоwіng;

  1. Pay wіth my PayPal accоunt‘– select thіs оptіоn іf yоu have a PayPal accоunt.
  2. Pay wіth a debіt оr credіt card’ or ‘Guest Checkout’ – select thіs оptіоn tо pay usіng yоur debіt оr credіt card іf yоu dоn’t have a PayPal accоunt.
  3. Dо nоt fоrget tо make payment sо that the оrder can be vіsіble tо оur experts/tutоrs/wrіters.


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